Secretary Guidelines

Title	Link
Secretaries’ Online Checklist	Spiritual Progress Secretary Checklist and Service Positions updated APRIL 2025
Secretaries’ Guidelines	Secretary Guidelines updated May 2025
Safety and A.A.: Our Common Welfare (safety tips for meetings)	SMF-209 Safety & AA rev.4/22

Title

Link

Secretaries’ Online Checklist

Secretaries’ Guidelines

Safety and A.A.: Our Common Welfare

(safety tips for meetings)

For New Secretaries

All newly elected secretaries must attend the SPG Secretary Orientation. The Secretary Coordinator will notify you of the date and time.
Please read the LGCC Guidelines & Info page for important details.
Register with Central office. Please register online using the meeting update form at www.aasanjose.org.
Attend a Central Office secretary workshop if you have never attended one. They are the first Saturday of each month at 10:00 am at Central Office.
Attend monthly steering committee meeting, 2nd Sunday 10:45 am.
Fill all necessary service positions for meeting:
- Set up
- Coffee
- Clean up
- Sponsorship box
Provide email and phone number to steering committee for contact purposes.
Turn money in to treasurer weekly (make arrangements with treasurer).
Keep headcount on meeting log

Supplies

Supplies such as sponsor boxes, literature rack and literature, H&I cans, baskets, the Sunday binders are in the bins in designated storage areas.
Please remember to turn in 7th tradition money weekly to the treasurer.
If the police ever need to be called to a meeting please contact facilities coordinator after the police have been called to notify the LGREC of the occurrence. Contact info for the Facilities Coordinator is listed on the Secretary Checklist.
Please be sure to have Secretary Checklist printed out and in your binder.

Positon	Contact
Steering Committee Chairperson	Carole R.
Treasurer	Donna
Secretary Coordinator	Stephanie
Supplies	Eric B
LGCC Contact/Facilities Coordinator	Gloria V.

DepartmentPhone

Local police	(408) 354-8600
Local fire	(408) 378-4010
CALL 911 if you have an emergency and do not know what to do!

Day	Room	Setup	Meeting	Cleanup
Sunday	LGCC	6:30 AM – 7:30 AM	7:30 AM – 8:45 AM	8:45 AM – 9:00 AM
Sunday	LGCC	9:00 AM – 9:15 AM	9:15 AM – 10:30 AM	10:30 AM – 10:45 AM
Sunday	LGCC Room 206	9:15 AM – 9:30 AM	9:30 AM – 10:30 AM	10:30 AM – 10:45 AM
Thursday	Holy Cross Lutheran Church	11:45 AM – 12:00 PM	12:00PM- 1:00 PM	1:00 PM – 1:15 PM

Secretary Scripts